Email Archiving

The last decade has brought about an explosion in electronically stored information. It is difficult to imagine operating a business without email and text messages. Businesses, corporations, and governments globally have become largely reliant upon email as a primary tool for both communication and collaboration needs. That leaves IT departments with the task of managing the massive amounts of data.

An email archiving solution employed as part of an overall data management and preservation strategy can improve IT operations, reduce backup and recovery requirements, and reclaim valuable email server storage space. A cogent archiving strategy enables timely responses to discovery requests and restoration of archived emails and decreases IT expenditures while simultaneously reducing the drain on resources required to manually search for emails.

Implementation of an email archiving platform has typically been IT driven as a means of cost-effectively managing storage requirements. However, with increasing need to comply with regulations, demand is driven chiefly as a means to meet compliance.

For many years, Alliance has worked with key technology partners to provide complete email archiving solutions for businesses, organizations, and governments. Partnering with industry leaders, Alliance's archive systems integrate with third-party email applications that manage exchange email and content according to the internal established policies and are then stored securely on Alliance's archive solutions.

Alliance Storage Technologies, Inc. (Alliance) provides long-term data retention archiving solutions that are both cost-effective and more secure than other alternatives. Alliance’s Cloud Integrated Storage (CiS) approach to tiered data archiving seamlessly combines optical Network Attached Storage (NAS) libraries and Cloud storage.

Email Archiving Benefits

Preserves Data Unaltered – Alliance's solutions are based upon true Write-Once-Read-Many (WORM) optical technology. Encrypted data is written to optical media after which it becomes unalterable remaining intact for periods greater than 50 years.

Encryption – With this optional feature, data at-rest is encrypted with unique keys for each object using FIPS 140-2 compliant AES-256 encryption algorithm. Encryption adds another layer of security to your data enabling compliance with specific regulations and ensuring that all data remains confidential.

Transmission Security and Integrity – Alliance's NAS solutions integrate seamlessly with existing storage networks presenting as a standard TCP/IP resource with support for CIFS, NFS, and FTP protocols. The server security-administration ensures that it can recognize and approve validated clients.

Email and Image Archiving – Partnering with industry-leaders, Alliance's solutions integrate with third-party software applications that manage and sort email and images according to the internal policy guidelines established within that application. The images and email are then stored efficiently and securely on Alliance's NAS optical libraries that fit directly into the existing storage network. Note that a Direct Attached library can be used however, it will require a third-party software application.

Scalable/Expandable Archiving – Expandable optical disk archive systems are based upon high-capacity media magazines and scalable robotic libraries. As data storage requirements increase, libraries can be easily expanded within the same footprint offering investment protection through capacity expansions and future-proof system upgrades.

High Reliability – Alliance's NAS solutions and Direct Attached scalable robotic libraries are based upon field-proven, reliable technology that has served a variety of industries [for over a decade].

Rapid & Random Access to Data – Data can be randomly accessed either from the nonlinear optical disc media archives (retrieved into RAID) or via high-performance RAID, depending upon established policies.

Low Total Cost of Ownership - After the data is permanently written on the media, it no longer requires a constant power source to maintain the data. This greatly reduces costs associated with storing archived data for the required lifespan. Additionally, the removable media offers an affordable disaster recovery solution. Systems reduce overhead and operating costs by: minimizing the cost and frequency of data migrations through extended media life, removing static data from expensive primary and backup systems freeing up valuable resources, and lowering power, cooling and maintenance costs. Systems scale incrementally as data archiving needs expand.