Contemporary Solutions for Data Archiving

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Insurance

Insurance companies and organizations offer a wide variety of programs and services to their clientele and operate in all facets of the commercial, residential and healthcare sectors. This industry is as highly regulated as the financial industry due to the fine lines between product offerings.

Some regulations that apply to financial institutions may be broadly defined and may include insurance organizations. One example of this is the Bank Secrecy Act dealing with anti-money laundering (AML) which applies to life insurers. Additionally, the GLBA imposes a security rule limiting disclosure and use of customer information that applies to financial institutions and most insurance agents and brokers.

Health insurers are directly affected by the Health Information Portability and Accountability Act (HIPAA) regulations that require health insurers and related business associates to develop and follow procedures that ensure the confidentiality and security of protected health information in all forms including oral information, electronic, and paper. HITECH adds another degree of requirements to HIPAA by requiring that health insurers and business associates implement electronic healthcare systems.

With the need to comply with all applicable industry regulations, data storage infrastructures and archiving systems must support the requisite safeguards required for insurance industry compliance. Systems must securely archive data unaltered for extended periods while offering a solid business continuity plan that meets industry demands.

Flexibility is foremost in order to provide the IT departments with the ability to rapidly respond to changing regulations, capture electronic communications and archive email, streamline data management, and monitor and enforce policies. Additionally, data and records should be easily and randomly accessible. The Insurance Regulations tab provides a brief overview of some of these insurance industry regulations.

ASTI data archiving solutions offer the highest level of data protection available for secure archival storage with true Write-Once-Read-Many (WORM) optical technology at the core. 

Solution Benefits

Preserving Data Unaltered – ASTI solutions are based upon true Write-Once-Read-Many (WORM) optical technology. Encrypted data is written to optical media after which it becomes unalterable remaining intact for periods greater than 50 years.

Encryption – With this optional feature, data at-rest is encrypted with unique keys for each object using FIPS 140-2 compliant AES-256 encryption algorithm. Encryption adds another layer of security to your data enabling compliance with specific regulations and ensuring that all data remains confidential.

Transmission Security and Integrity – ASTI NAS solutions integrate seamlessly with existing storage networks presenting as a standard TCP/IP resource with support for CIFS, NFS, and FTP protocols. The server security-administration ensures that it can recognize and approve validated clients.

Flexible Controls – The Archive Management Software offers the flexibility needed for regulatory compliance with powerful policy-based controls. Users can set policies for data migration, manage volumes, and release and migrate files and online/offline media.

Device and Media Controls – Accountability – Optical media can be offlined and removed from the library. The Archive Management Software tracks all nearline and offline media by barcode, human readable code, date ejected, pool and archive.

Disaster Recovery - Optical media provides an affordable disaster recovery option as automatically duplicated media can be removed from libraries and stored off-site. The Replication feature of the Archive Appliance offers the ultimate in disaster recovery protection with duplicate libraries located in different physical locations providing constant access to data – the key to business continuity and high-availability.

Email and Image Archiving – Partnering with industry-leaders, ASTI solutions integrate with third-party software applications that manage and sort email and images according to the internal policy guidelines established within that application. The images and email are then stored efficiently and securely on ASTI NAS optical libraries that fit directly into the existing storage network. Note that a Direct Attached library can be used however, it will require a third-party software application.

Multi-Media

As technologies continue to evolve, the requirements for storing multimedia digital content is increasing at an overwhelming pace. Whether transferring legacy footage to digital media, producing new content or animation, editing post-production, archiving newsprint, or disseminating sound files, enormous amounts of data storage are required for the move to high-definition multimedia.

With the development of new technologies, media and entertainment industries are migrating to the digital realm with an exponentially growing need for digital archives.

In response to these challenges, many organizations have or will implement media asset management (MAM) systems while others will utilize traditional file management techniques. These products assist users in developing new content, repurposing existing content and managing pre- and post production of digital video, audio, and other content. With terabytes of content to be stored, it is equally important that a library archive system be implemented, in conjunction with or independent of a multimedia management system, to ensure the secure, cost effective storage of digital content.

The flourishing multimedia industry including broadcasting and motion picture companies and production and publishing companies such as newspapers and magazines, has specific needs for archiving valuable media assets. Digital assets must be permanently stored in a cost effective and efficient manner in order to maintain a competitive edge. Files must be permanently stored onto a nonlinear disc media so that video clips and other content can be rapidly retrieved and randomly accessed.

Alliance Storage Technologies, Inc. (ASTI) fully understands the need for long-term storage of multimedia and has developed powerful, easy-to-implement solutions based upon optical true Write-Once-Read-Many (WORM) technology capable of preserving data for greater than 50 years -the perfect solution for multimedia environments.

ASTI’s Archive Solutions meet the challenges associated with the resilient long-term, secure storage requirements of multi-media digital archives while providing high performance data access with a low total cost of ownership.

Benefits

ASTI complete archiving solutions are designed to meet the in-depth professional archiving needs associated with multimedia content and provide:

Unaltered Preservation of Multimedia Files - ASTI solutions are based upon true Write-Once-Read-Many (WORM) optical technology. Optionally encrypted data is written to optical media after which it becomes unalterable remaining intact for periods greater than 50 years. The extended media life dramatically reduces media maintenance decreasing the frequency of data migration and reducing costs over the life of the archive.

Expandable Archiving – Expandable optical disk archive systems are based upon high-capacity media magazines and scalable robotic libraries. As data storage requirements increase, libraries can be easily expanded within the same footprint offering investment protection through capacity expansions and future-proof system upgrades.

High Capacity Ultra-dense Media – High-capacity media/magazine design with modular capacity and scalability designed specifically for professional data archiving.

Rapid & Random Access to Data – Data can be randomly accessed either from the nonlinear optical disc media archives (retrieved into RAID) or via high-performance RAID, depending upon established policies.

High Reliability – ASTI NAS solutions and Direct Attached scalable robotic libraries are based upon field-proven, reliable technology that has served a variety of industries [for over a decade].


 

Security & Surveillance

Companies and government agencies around the world use surveillance cameras to observe activity and monitor behavior. It is estimated that there are more than 30 million surveillance cameras in the United States alone monitoring traffic and traffic lights, store exteriors and interiors, childcare, schools, businesses, banks, and more. This equates to massive amounts of digital video storage that needs to be preserved and archived for extended periods.

Though the intended purpose behind surveillance will vary, the footage captured is critical for analysis and resolution of adverse events such as public safety related issues, crimes, terrorist attacks, and ultimately the associated investigations and legal proceedings.

Each industry faces regulation-driven preservation of these digital assets whilst balancing with privacy laws protecting the general public. Video retention periods vary between industries and are dependent upon variables such as national legislation, industry regulations, auditing and analysis periods, and pending trials or legal proceedings. The data may need to be preserved for a number of reasons and time periods in order to discover and recover any related evidence or documented activity.

Archiving solutions must be capable of preventing accidental or malicious alteration of digital video surveillance data through secure retention and prevention. This necessitates high-capacity, scale-out electronic archiving systems equipped with encryption technology. Additionally, data needs to be readily accessible to the appropriate agencies when needed and thereafter for investigations, while ensuring the privacy rights of individuals are protected. Systems must be compliant without impacting productivity, profit, or data security.

Cost sensitivity is a key aspect of storing data of any type. Data storage resources and costs can be optimized by implementing storage tiers with data archived onto an affordable, low-maintenance archiving media. ASTI’s Archive Solutions meet the challenges associated with the resilient long-term, secure storage requirements of digital video storage archives while providing high-performance data access with a low total cost of ownership.

Benefits

Preserving Data Unaltered – ASTI solutions are based upon true Write-Once-Read-Many (WORM) optical technology. Encrypted data is written to optical media after which it becomes unalterable remaining intact for periods greater than 50 years.

Device and Media Controls – Accountability – Optical media can be offlined and removed from the library. The Archive Management Software tracks all nearline and offline media by barcode, human readable code, date ejected, pool and archive.

Email and Image Archiving – Partnering with industry-leaders, ASTI solutions integrate with third-party software applications that manage and sort email and images according to the internal policy guidelines established within that application. The images and email are then stored efficiently and securely on ASTI NAS optical libraries that fit directly into the existing storage network. Note that a Direct Attached library can be used however, it will require a third-party software application.

Fast & Random Access to Data -Data can be randomly accessed either from the optical media archives or high-performance RAID depending upon established policies.

High Capacity Ultra-Dense Media – High-capacity media/magazine design with modular capacity and scalability designed specifically for professional data archiving.

Ability to Store Multi-Format Content – ASTI NAS systems integrate seamlessly with existing storage area networks enabling files to be written directly to optical archives via the upfront RAID system. Windows and UNIX network file system interface enables heterogeneous archiving of application data. NAS solutions present as a standard TCP/IP resource within the network.

Scalable/Expandable Archiving – Expandable optical disk archive systems are based upon high-capacity media magazines and scalable robotic libraries. As data storage requirements increase, libraries can be easily expanded within the same footprint offering investment protection through capacity expansions and future-proof system upgrades.

Low Total Cost of Ownership - After the data is permanently written on the media, it no longer requires a constant power source to maintain the data. This greatly reduces costs associated with storing archived data for the required lifespan. Additionally, the removable media offers an affordable disaster recovery solution. Systems reduce overhead and operating costs by: minimizing the cost and frequency of data migrations through extended media life, removing static data from expensive primary and backup systems freeing up valuable resources, and lowering power, cooling and maintenance costs. Systems scale incrementally as data archiving needs expand.

Customer Testimonials

Read what our customers are saying about us.

Sangamon County Ciruit Clerk's Office

“Our major issue was time lost chasing documents. With the implementation of the archive solution, retrieval times went from DAYS to SECONDS.”
Tony Libri, Sangamon County Circuit Clerk

Southeast Louisiana Veterans Health Care

“We had to determine what information was retrievable among the absolute chaos of the first week after Katrina…We were able to recover all of the patient images off the Plasmon libraries…We are now primarily using the Plasmon’s UDO Archive Appliance for its long-term recoverability.” – Kenneth Allen, Health Systems Specialist

AGFA Healthcare

“Ensuring that we could provide a PACS archive solution that helps customers meet HIPAA compliance at a reasonable cost was a critical requirement. This was guaranteed with the performance, longevity, and authenticity of the UDO Archive Appliance.” – Lenny Reznik, Director Enterprise Imaging and Information, Agfa Healthcare.

 

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